Registrations & Start Lists

Platform: 🖥️📱 Desktop and mobile

See also: Creating and editing events, Results, Import and export, Start clock

Opening participant data

Open the participant data view from the event settings window by clicking Participant data. The view shows all registered participants: name, class, chip number, bib number, club, and other details.

Searching and browsing participants

Use the search field at the top to search by name, chip number, club, or bib number. Shortcut: CTRL+F.

Info mode

CTRL+I toggles info mode, where toolbar buttons are hidden and participant details are shown in a simplified view.

In multi-stage events, tabs for each stage appear at the top. Click a tab or use CTRL+Right arrow/Left arrow to switch between stages.

Adding participants manually

Click Add participant (or Add team in relay events) or press CTRL+N. Fill in the participant details and save.

Tip: In relay events the button changes to Add team — you enter the team name and add members for each leg.

Importing participants

CSV import via drag and drop

Drag a CSV file onto the participant data view or use the Import participants button. Import shows a summary of new, changed, and removed participants. Options:

  • Save only new and changed participant data — Keeps existing participants and adds/updates from the file.
  • Save all participant data — Replaces all participant data with the imported file.

The CSV file uses translated column headers. The system recognizes columns by header — not all columns need to be included. Example:

Name,Bib number,Chip,Club,Class,Start time
John Smith,101,12345,OK Forest,H21,10:00:00
Jane Smith,102,12346,OK Mountain,D21,10:01:00

Available columns: Name, Bib number, Chip, Club, Class, Start time, Course, License number, IOF ID, Birth year, Email, Phone number, Rental chip, Payment status, Additional info.

In multi-stage events, stage-specific columns use a suffix like -1, -2 (e.g. Class-1, Class-2). In relay events, team member columns also use suffixes.

Import from IRMA

Click Import participants from IRMA to fetch participant data from the IRMA system. In multi-day events, you can select any event in the IRMA event series — participant data for all days is fetched from the selected event's series.

Exporting participants

Click Export participants to export participant data to a file.

Connecting a serial port reader

The participant data toolbar has a serial port reader button for connecting or disconnecting the reader. When connected, chip data is read automatically and matched to participants. Connection status is shown on the button.

Forking management

In relay events, the toolbar shows a Forking button. Click it to open forking management where you can randomize, import, and export forkings. See Forking for more details.

Creating and editing start times

Start times you create here appear in Start clock mode on mobile, where start officials call participants to the start line.

Start list publication

The start list publication date and registration dates are configured in the event editing view under Registration and start lists settings. Before the publication date, participants see that they are registered but not their start time. See Creating and editing events.

Drawing start times

Click Draw start times to create start times automatically. Settings:

  • First start time — When the first participant starts.
  • Start interval (sec) — Time between starts (e.g. 60s for sprint, 120s for forest competition).
  • Last start time — Latest allowed start time.

Draw type

Draw type Description
Current order Keep current participant order
Random Randomize start order
By name Sort alphabetically by name
By bib number Sort by bib number
Pursuit Start times based on previous results (leader starts first)
Weighted by ranking points Spread top-ranked participants across the start window
By previous stage Same start order as the previous stage
Reversed from previous stage Reverse order from previous stage results
Weighted from previous stage Weighted mix preserving previous stage overall order
Weighted reversed from previous stage Weighted mix reversing previous stage overall order

Tip: For local competitions, Random is the most common. In multi-stage events, Pursuit or Reversed from previous stage creates exciting racing on the final day. Weighted by ranking points spreads strong runners across the start window.

Randomizing start times

Click Randomize start times for selected classes to shuffle the start order for specific classes while keeping the same time intervals.

Shifting start times

Click Shift start times to move all start times forward or backward by a specified number of minutes.

Setting bib numbers

Click Set bib numbers to assign numbers automatically. You can define the first and last bib number and select classes.

Start chart editing

Click Edit start times / numbers to open the start chart editing view. The view shows a table of all classes with start times and intervals.

CSV import for start chart

Drag a CSV file onto the start chart table. Format: class name, first start time, start interval in seconds (no header row).

H21,10:00,60
D21,10:00,120
H16,10:30,60

AI start chart

AI start chart creates start charts using natural language instructions. For example, type "H21 and D21 first, 2-minute interval, H16 last" and the system generates a start chart based on the instructions.

Start groups

You can organize participants into start groups — useful when you have multiple start locations or want to group classes that share the same start location.

Marking did not start

Click Mark did not start to mark selected participants as did not start (DNS). A warning is shown if some of the selected are already on course or have a result.

Swapping chip numbers

Click Swap chip numbers to update participants' chip numbers — e.g. when a participant switches to a rental chip.

Printing start lists

Click Print start lists or press CTRL+P and choose the format:

  • Start list by class — Participants grouped by class, one page per class
  • Start list by minute — Participants in time order, grouped by start location

Start list by class

You can filter which classes to print. In multi-stage events:

  • No stage selected — The class filter shows the main event's classes. Selecting a class prints that class from all stages.
  • Specific stage selected — The class filter shows the stage's own classes (e.g. "H21A" and "H21B"). You can select individual stage classes to print.

If no classes are selected, all classes are printed.

Start list by minute

In multi-stage events, the first stage is selected by default. Start location filter:

  • No start locations selected — All participants on a single minute list in time order.
  • Specific start locations selected — Only participants from selected start locations, grouped by start location with page breaks.

Registration form settings

Registration form settings — visible and required fields, registration dates, and maximum number of participants — are configured in the event editing view. See Creating and editing events.

Practical example: Preparing for a Saturday competition

85 participants in six classes, registration closed.

  1. Open event → Participant data — check the participant list
  2. Add late registrations: Add participant (CTRL+N)
  3. Draw start times — first start 10:00:00, interval 120s, type Random
  4. Check times — same club in consecutive starts? → Randomize start times for selected classes for that class
  5. Set bib numbers range 1–100
  6. Print start lists (CTRL+P): by class for the notice board, by minute for start staff
  7. Set start list publication date in the event editing view
  8. Competition morning: Swap chip numbers for those needing a rental chip
  9. After the start window: Mark did not start for no-shows

Start times appear in Start clock mode on mobile. Results flow into the Event monitor as participants finish.