Participant Stage Transfers

Platform: 🖥️ Desktop only

See also: Creating and editing events, Results, Classes, courses, and maps

When to use class transfers

Typical scenario: your competition has qualification classes like H21K1 and H21K2. After the qualification round, the best advance to finals like H21A (A final) and H21B (B final). Class transfers automate this — you define the rules once and Navisport handles the distribution based on results.

Defining continuation classes

Continuation classes are defined in the class editing view within the event editing view.

  1. Open the event and navigate to the class settings
  2. Select the qualification class (e.g. H21K1)
  3. Find the Class transfers section
  4. Click Add class transfer to add a new transfer rule

Number advancing

Number advancing defines how many participants are transferred to continuation classes. Participants are transferred in result order — the best-placed advance first.

Transfer group size

Transfer group size controls how participants are distributed across multiple continuation classes. Participants are distributed in alternation:

  • The first group goes to the first continuation class
  • The next group goes to the second continuation class
  • When all continuation classes have received a group, it starts over

Example: 2 continuation classes (H21A and H21B), group size 1: 1st place → H21A, 2nd place → H21B, 3rd place → H21A, 4th place → H21B, etc. Continuation classes must be selected in the order you want participants to be transferred.

Transferring non-approved results

If you want to include participants whose results are not yet approved, enable the Transfer non-approved option. By default, only approved results are transferred.

New bib numbers

In the New bib numbers field you can define numbers for those advancing. Supported formats:

  • Comma-separated numbers: 1,2,3
  • Number ranges: 1-20
  • Step formats: 1-20/3 (every third number from 1-20)
  • Combinations: 1-10,25,30-40/2

Bib numbers are distributed to those advancing in result order.

New chips

In the New chips field you can enter a comma-separated list of chip numbers (e.g. 123456,789012,345678). Chips are distributed to those advancing in result order.

Executing the class transfer

When continuation classes are defined and qualification round results are ready:

  1. Click the event in the event list to open the event settings window
  2. Click Class transfers

Note: The Class transfers option is only visible in the event settings when the event has classes with continuation classes defined.

The class transfer window shows which classes are Ready for class transfer. If a class has no continuation classes defined, it shows No continuation classes.

  1. Review the classes and their transfer status
  2. Click Transfer participants to continuation classes to execute the transfer

Putting it together: Organizing a qualification-final competition

  1. Create an event with qualification classes (H21K1, H21K2) and finals (H21A, H21B) — see Creating and editing events
  2. In H21K1's class editing view, add a class transfer: 10 advancing, group size 1, continuation classes H21A and H21B
  3. Do the same for H21K2
  4. Run the qualification round and wait for results to arrive
  5. When results are approved, open event settings → Class transfers
  6. Check which classes are ready and click Transfer participants to continuation classes
  7. The top 10 from each qualification class are now distributed alternately to H21A and H21B, new bib numbers assigned automatically

Importing transfer rules from a CSV file

If you have multiple qualification classes and finals, you can prepare a CSV file that defines the distribution rule, and drag it onto the class editing view to create all class transfer definitions at once.

CSV format

The CSV uses semicolons as separators. The first row contains headers that partially match the next stage's class names. Each data field specifies which current stage class feeds into which next stage class and in what order.

Field format: <order><class reference> where:

  • order — a number that determines the position in the continuation class selection list
  • class reference — partial match (case-insensitive) to the current stage's class name

Example: Current stage classes M21 Q1, M21 Q2, M21 Q3 and next stage classes M21 QF1–QF6.

QF1;QF2;QF3;QF4;QF5;QF6
1Q3;2Q2;1Q1;2Q3;1Q2;2Q1
4Q1;3Q3;4Q2;3Q1;4Q3;3Q2

Reading guide:

  • 1Q3 in column QF1: for the class matching "Q3", continuation class "QF1" is added at selection order 1
  • 2Q2 in column QF2: for the class matching "Q2", continuation class "QF2" is added at selection order 2
  • 1Q1 in column QF3: for the class matching "Q1", continuation class "QF3" is added at selection order 1

All rows form one class transfer per class. The numbers determine the overall order of the continuation class selection list.

Import

  1. Open the main class editing view (e.g. M21)
  2. Navigate to the stage containing the qualification classes
  3. Drag and drop the CSV file onto the classes section (where the class accordions are shown)
  4. Transfer rules are created — one class transfer per class with an ordered continuation class list
  5. Fill in the remaining fields manually: Number advancing, Transfer group size, etc.